Avoid e-mail overload and still reserve everybody

zohenigh1k9m

e you ever come back from recess, or from a business voyage of more than a few days, apt detect an overstuffed e-mailbox containing a blow-by-blow account of anything that occurred when you were away? E-mail overload by its worst!
You know the kind of entity I mean: long e-mail threads with contributions from everyone in the division, every copying everyone another and many leading off into side threads and involving even more folk. You have to peruse the entire thing just to understand what's going ashore, and to see if there's something you absence to do.
This is a mutual problem, and one that comes up constantly in my consulting and education appointments. So I'm recommending a new course of reserving everyone in the loop --- without deluging them with e-mail.
The question is a departmental blog. Now don't stop reading --- I know it may appear a bit radical, but bear with me and you'll see how this can be hugely telling in the location I just described.
Most teams or departments usually handle with a number of projects or processes.
A Sales team, for example, might have
? three new major accounts they are pursuing
? information as the every month sales report
? a current sales training program.
A Human Resources group might have
? three new training programs under construction
? several job postings
? some competitive proposals to knob the subsidy plan.
Customer Relationship people might have
? several promotional programs
? a new software rollout.
Fill in your own details as suitable.
Everyone in the group needs to be kept up even now on at least some projects. Instead of a chaotic tempest of e-mail, the team blog becomes the central repository for all the information on the various topics. Information can be searched and outlooked along topic or at appointment. Let's see how that would work.
The free WordPress blog platform offers something called "categories", which are typically shown as links down the right side of the blog sheet, while the messages, or "posts", get cracking most of the space to the left.
Using one of the samples above, my categories might be:
? Presentation Skills Course
? Sales Training Program
? New Employee Orientation Program
? Job Posting: Senior Mailroom Clerk
? Job Posting: Assistant to Marketing Manager
? Pension intend propositions.
Each of these would be a category, shown as a link down the side.
If you reiterated the chart manual for the Presentation Skills course and have some remarks on it,[link widoczny dla zalogowanych], you'd absence to report your discoveries to the repose of the group. Using the traditional e-mail usage, that might elicit replies from three colleagues, with the latent to amplify into the usual "e-maelstrom".
Using the blog, though, the process becomes not only simpler but more effective. You simply post a short report on what you did and any recommendation you might have, and put it in the Presentation Skills Course category. People can comment on your post, or increase their own posts as appropriate. These are also added to the Presentation Skills category.
The outcome is the whole anecdote by far on this topic,[link widoczny dla zalogowanych], with everyone's posts listed neatly in order and with naught intervening. Everyone can see at a peek the status of the project and what, if everything, they must do. The posts ambition remain on the blog unless and until you clear them, so it can too serve as a permanent disc when appropriate.
When you make a post, you bring an e-mail to everyone, but it doesn't need anyone information at entire in the body. All you need namely a descriptive subject line such as "My recommendation on Presentation Skills lesson posted today." Those interested in the topic can go and read your post, while those not amused don't need to be drowning in needless e-mail.
Now pict